Rental record book
Properties, units, tenants, leases, rent, service charges, maintenance, inspections, and documents in one account.
Product
A professional record book for rental management.
Gidabook combines property records, owner-facing proof, rent and service charge records, statements, reminders, and owner portals in one account.
Owner statement preview
Kemi Adebayo - Lekki Phase 1 House - May 2026
Rent collected₦6,225,000
Service charge collected₦480,000
Open arrears₦120,000
Maintenance paid-₦85,000
Management fee-₦720,000
Net remittance₦5,900,000
Each line can be backed by receipts, payment references, notes, and maintenance evidence.
Owner confidence
Evidence-backed records, owner portals, secure links, receipts, and statements owners can inspect.
Daily follow-up
Clear lists for unpaid rent, service charge balances, lease renewals, maintenance, exports, and reminders.
Product walkthrough
From payment record to owner confidence.
Gidabook follows the rental work as it actually happens: create the record, update what was paid, attach proof, prepare the statement, and share the owner view.
1
Create the property record
Add landlord, property, units, tenant, rent cycle, service charge schedule, and key documents.
2
Record what happened
Log rent, part payments, payer name, bank reference, maintenance issue, cost, and proof.
3
Prepare the owner statement
Turn collections, arrears, expenses, fees, and remittance into one owner-ready report.
4
Share the owner portal
Send a secure read-only link so the landlord sees statements, receipts, documents, and maintenance proof.
Admiralty Court Apartments
Lekki Phase 1 - 6 units - annual rent cycle
Rent and service charge records
Flat 1A2026 annual rentPaid₦1,800,000
Flat 1BEstate duesPartial₦120,000
Flat 2CTransfer from spouseReview₦950,000
Flat 3BMay service chargeDue₦85,000
Owner statement
Rent collected₦6,225,000
Service charge due₦120,000
Maintenance expense₦85,000
Net remittance₦5,620,000
Owner portal shared
The landlord can view the statement, rent records, proof files, and open maintenance without asking for a new PDF.
What it covers
Everything needed to manage the first serious property account.
Rent ledger
Track expected rent, part payments, payer names, references, receipts, and arrears without digging through chats.
Service charge records
Separate estate dues and shared-cost collections from rent so disputes stay clean and traceable.
Owner statements
Generate clear statements with collections, arrears, expenses, fees, remittance, and supporting proof.
Maintenance evidence
Log issues, costs, vendors, status, receipts, photos, and inspection notes against each property or unit.
Owner portal
Share secure read-only property passports with landlords and revoke access when a report window closes.
Rent reminders
Keep late rent, service charge gaps, expiring leases, and open maintenance in view before owners start asking.
Book a demo
Bring Gidabook into a real rental workflow.
We will use a live-style property example to show rent records, service charges, proof, owner statements, and owner access.