One property record
Start with a property, owner, units, tenants, lease dates, rent cycle, and service charge schedule.
Playbook
The property passport method.
The method is simple: keep every owner-facing rental record in one property passport, then share a controlled view when the landlord needs to inspect it.
One proof habit
Attach receipts, photos, documents, payment references, and notes while the work is happening.
One owner view
Give the landlord a read-only portal instead of rebuilding reports from chat threads.
Product walkthrough
From payment record to owner confidence.
Gidabook follows the rental work as it actually happens: create the record, update what was paid, attach proof, prepare the statement, and share the owner view.
1
Create the property record
Add landlord, property, units, tenant, rent cycle, service charge schedule, and key documents.
2
Record what happened
Log rent, part payments, payer name, bank reference, maintenance issue, cost, and proof.
3
Prepare the owner statement
Turn collections, arrears, expenses, fees, and remittance into one owner-ready report.
4
Share the owner portal
Send a secure read-only link so the landlord sees statements, receipts, documents, and maintenance proof.
Admiralty Court Apartments
Lekki Phase 1 - 6 units - annual rent cycle
Rent and service charge records
Flat 1A2026 annual rentPaid₦1,800,000
Flat 1BEstate duesPartial₦120,000
Flat 2CTransfer from spouseReview₦950,000
Flat 3BMay service chargeDue₦85,000
Owner statement
Rent collected₦6,225,000
Service charge due₦120,000
Maintenance expense₦85,000
Net remittance₦5,620,000
Owner portal shared
The landlord can view the statement, rent records, proof files, and open maintenance without asking for a new PDF.
Use Gidabook
Turn the guide into a working rental record.
Start with the checklist, then see how the same records become a statement and owner portal inside Gidabook.